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When an upload occurs, you normally change the filename for security reasons, right? So use this file name in a database table, along with the time it was uploaded, and any other details you choose to store. In your admin control panel, have a place where you can review the uploaded files, approve or deny as neccessary. If the file is approved, move it to the approved location.

Or other way (which way I would do it) is to add one column to the database called approved which has either value 1 (approved) or 0 (not approved). When user uploads an image set this by default to 0. Then in the admin panel you can change this value for the images. List images that are approved or images that are not yet approved easily.

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