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My solution requires just the records for mina1111 with consecutive record numbers (to facilitate finding the last 5 records) so I created a temporary table from your data. Also because I needed to reference the table a second time in a subquery (you can;t do this with temp tables) I had to create a second temporary table. I'm afraid it isn't the most efficient query ever written as it uses a dependent subquery. -- -- create temp table a -- create temporary table mina1111_a select a.recno , a.v_score , @count := @count+1 as reccount from ajoo a JOIN (select @count:=0) as init where user = 'mina1111'; -- -- create temp table b -- create temporary table mina1111_b select a.recno , a.v_score , @count := @count+1 as reccount from ajoo a JOIN (select @count:=0) as init where user = 'mina1111'; -- -- calculate rolling 5-record averages -- SELECT a.recno , j.user , a.v_score , a.reccount , ( SELECT AVG(b.v_score) as avscor FROM mina1111_b b WHERE reccount BETWEEN a.reccount-4 and a.reccount ) as av5 FROM mina1111_a a JOIN ajoo j using (recno) WHERE a.reccount > 4; -- -- remove the temporary tables -- drop temporary table mina1111_a; drop temporary table mina1111_b; results... +-------+----------+---------+----------+--------+ | recno | user | v_score | reccount | av5 | +-------+----------+---------+----------+--------+ | 9 | mina1111 | 4 | 5 | 3.0000 | | 10 | mina1111 | 5 | 6 | 3.6000 | | 11 | mina1111 | 0 | 7 | 2.8000 | | 12 | mina1111 | 1 | 8 | 2.4000 | | 13 | mina1111 | 1 | 9 | 2.2000 | +-------+----------+---------+----------+--------+ Temporary table... +-------+---------+----------+ | recno | v_score | reccount | +-------+---------+----------+ | 3 | 2 | 1 | | 6 | 4 | 2 | | 7 | 3 | 3 | | 8 | 2 | 4 | | 9 | 4 | 5 | | 10 | 5 | 6 | | 11 | 0 | 7 | | 12 | 1 | 8 | | 13 | 1 | 9 | +-------+---------+----------+

This is my take on it. I copy/pasted a couple of extra jobs to give... CODE <?php $required = ['Feasibility', 'Measure Up', 'Model Drawing', 'Concept Design', 'Developed Design', 'Resource Consent', 'Construction Documentation' ]; $colors = array_combine($required, ['w3-red', 'w3-green', 'w3-orange', 'w3-deep-orange', 'w3-teal', 'w3-yellow', 'w3-purple'] ); $staff_arr = [ 'Staff1' => 'SP', 'Staff2' => 'MB', 'Staff3' => 'BF', 'Staff4' => 'MCP', 'Staff5' => 'DG' ]; function state_dropdown($staff, $color) { return "<form action='' method='POST'>" . "<select class='w3-input w3-round $color' name ='StaffName' onchange='this.form.submit()'>" . // why is a menu of states called "StaffName" ? "<option value =''>$staff</option>" . "<option class='form-control col-sm-3 bg-white text-dark'>Feasibility </option> " . "<option class='form-control col-sm-3 bg-white text-dark'>Measure Up </option> " . "<option class='form-control col-sm-3 bg-white text-dark'>Model Drawing </option> " . "<option class='form-control col-sm-3 bg-white text-dark'>Concept Design </option> " . "<option class='form-control col-sm-3 bg-white text-dark'>Developed Design </option> " . "<option class='form-control col-sm-3 bg-white text-dark'>Resource Consent </option> " . "<option class='form-control col-sm-3 bg-white text-dark'>Construction Docs </option> " . "</select>" . "</form>"; } $xml = simplexml_load_file('plugnz.xml'); $data = []; // // collect the jobs and current task data into an array // foreach ($xml->Jobs->Job as $job) { $id = (string)$job->ID; $state = (string)$job->State; if (!in_array($state, $required)) continue; $data[$id] = [ 'name' => (string)$job->Name, 'state' => $state ]; $tasks = $job->xpath("Tasks/Task[Name='$state']"); $clr = $colors[$state]; $due = (string)$tasks[0]->DueDate; $data[$id]['due'] = date('Y-m-d', strtotime($due)); $data[$id]['display_date'] = date('M d Y', strtotime($due)); $assigned = []; foreach ($tasks[0]->Assigned->Staff as $s) { $assigned[] = $staff_arr[(string)$s->Name]; } $staff_str = join(' ', $assigned); $data[$id]['task'] = [ 'staff' => $staff_str, 'clr' => $clr ]; } // // sort the data array on the task due date DESC // uasort($data, function($a,$b) { return $b['due'] <=> $a['due']; } ); // // output the array as a table // $tdata = ''; foreach ($data as $jid => $jdata) { $tdata .= "<tr><td class='jobno'>$jid</td><td>{$jdata['name']}</td>"; foreach ($required as $stat) { if ($jdata['state']==$stat) { $tdata .= "<td>" . state_dropdown($jdata['task']['staff'], $jdata['task']['clr']) . "</td>"; } else { $tdata .= "<td>&nbsp;</td>"; } } $tdata .= "<td>&nbsp;</td>"; $tdata .= "<td>{$jdata['display_date']}</td></tr>"; } ?> <!DOCTYPE html> <html> <head> <meta http-equiv="Content-Type" content="text/html; charset=utf-8"> <meta name="creation-date" content="05/10/2019"> <link rel="stylesheet" href="https://www.w3schools.com/w3css/4/w3.css"> <script src="https://ajax.googleapis.com/ajax/libs/jquery/3.3.1/jquery.min.js"></script> <title>Job Status Table</title> <style type="text/css"> body { font-family: verdana,sans-serif; font-size: 10pt; padding: 20px 50px; } table {border-collapse: collapse;} .th-sm-1 { font-size: 8pt; text-align: left; } .jobno { font-weight: 600; color: #2196f3; } select { width: 120px; } </style> </head> <body> <table border=1> <thead> <tr> <th class="th-sm-1">Project Number</th> <th class="th-sm-1">Project Name</th> <th class="th-sm-1">Feasibility</th> <th class="th-sm-1">Measure Up</th> <th class="th-sm-1">Model Drawing</th> <th class="th-sm-1">Concept Design</th> <th class="th-sm-1">Developed Design</th> <th class="th-sm-1">Resource Consent</th> <th class="th-sm-1">Construction Docs</th> <th class="th-sm-1">Milestone</th> <th class="th-sm-1">Due Date</th> </tr> </thead> <tbody> <?=$tdata?> </tbody> </table> </body> </html>